Your privacy is important
This statement outlines the Henty Machinery Field Days policy on how the Henty Machinery Field Days uses and manages personal information provided to or collected by it.
The Henty Machinery Field Days is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act and is compliant with the Privacy Amendment (Enhancing Privacy Protection) Act 2012.
The Henty Machinery Field Days may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to the Henty Machinery Field Days operations and practices and to make sure it remains appropriate to the changing legal environment.
What kind of personal information does the Henty Machinery Field Days collect and how does the Henty Machinery Field Days collect it?
The type of information the Henty Machinery Field Days collects and holds includes (but is not limited to) personal information, including sensitive information, about:
- Your age;
- Your address;
- Your occupation.
Personal Information you provide:
The Henty Machinery Field Days will generally collect personal information held about an individual by way of phone calls, forms, emails and other ways of communication. You do have the right to seek to deal with us anonymously or using a pseudonym, but in almost every circumstance it will not be practicable for us to deal with you or provide any services to you except for the most general responses to general enquiries, unless you identify yourself.
Personal Information provided by other people:
In some circumstances the Henty Machinery Field Days may be provided with personal information about an individual from a third party, for example sponsors.
In relation to employee records:
Under the Privacy Act the Australian Privacy Principles do not apply to an employee record. As a result, this Privacy Policy does not apply to the Henty Machinery Field Days treatment of an employee record, where the treatment is directly related to a current or former employment relationship between the Henty Machinery Field Days and employee. However, the Henty Machinery Field Days must provide access and ensure compliance with the Health Privacy Principles under the Victorian Health Records Act 2001.
How will the Henty Machinery Field Days use the personal information you provide?
The Henty Machinery Field Days will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.
In relation to direct marketing, the Henty Machinery Field Days will use your personal information for direct marketing where you have provided that information, and you are likely to expect direct marketing: only then you will be sent direct marketing containing an opt out. If we use your personal information obtained from elsewhere we will still send you direct marketing information where you have consented and which will also contain an opt out. We will always obtain your consent to use sensitive information as the basis for any of our direct marketing.
We may use video surveillance for security purposes and the footage will be used only by the Henty Machinery Field Days and by the providers of our security services for security purposes. Surveillance videos are not used by the Henty Machinery Field Days for other purposes and the footage is not publicly available. Surveillance cameras are not located in any bathrooms or change room facilities.
Job applicants, staff members and contractors:
In relation to personal information of job applicants, staff members and contractors, the Henty Machinery Field Days primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.
The purposes for which the Henty Machinery Field Days uses personal information of job applicants, staff members and contractors include (but is not limited to):
- for insurance purposes.
- to satisfy the Henty Machinery Field Days legal obligations,
Where the Henty Machinery Field Days receives unsolicited job applications these will usually be dealt with in accordance with the unsolicited personal information requirements of the Privacy Act.
Volunteers:
The Henty Machinery Field Days also obtains personal information about volunteers who assist the Henty Machinery Field Days in its functions or conduct associated activities, such as to enable the Henty Machinery Field Days and the volunteers to work together.
Marketing:
The Henty Machinery Field Days treats marketing for the future growth and development of the Henty Machinery Field Days as important. Personal information held by the Henty Machinery Field Days may be disclosed to an organisation that assists in the Henty Machinery Field Days marketing, for example, the Henty Machinery Field Days sponsors or marketing associates.
Who might the Henty Machinery Field Days disclose personal information to?
The Henty Machinery Field Days may disclose personal information, including sensitive information, held about an individual to:
- government departments;
- people providing services to the Henty Machinery Field Days,
- sponsors of Henty Mahcinery Field Days; and
- anyone you authorise the Henty Machinery Field Days to disclose information to.
Sending information overseas:
The Henty Machinery Field Days will not send personal information about an individual outside Australia without:
- obtaining the consent of the individual (in some cases this consent will be implied); or
- otherwise complying with the Australian Privacy Principles or other applicable privacy legislation.
We do not use overseas providers of IT services including servers and cloud services.
How does the Henty Machinery Field Days treat sensitive information?
In referring to ‘sensitive information’, the Henty Machinery Field Days means:
“information relating to a person’s racial ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual”.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
Management and security of personal information
The Henty Machinery Field Days staff are required to respect the confidentiality of personal information and the privacy of individuals.
The Henty Machinery Field Days has in place steps to protect the personal information the Henty Machinery Field Days holds from misuse, loss, unauthorised access, modification, interference or disclosure by use of various methods including locked storage of paper records and passworded access rights to computerised records.
When you use our website, having your cookies enabled will allow us to maintain the continuity of your browsing session and remember your details when you return . We may also use web beacons, Flash local stored objects and JavaScript. If you adjust your browser settings to block, reject or delete these functions, the webpage may not function in an optimal manner. We may also collect information about your IP address, although this may not identify you.
Updating personal information
The Henty Machinery Field Days endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the Henty Machinery Field Days by contacting the Chief Executive Officer of the Henty Machinery Field Days at any time.
The Australian Privacy Principles and the Health Privacy Principles require the Henty Machinery Field Days not to store personal information longer than necessary. In particular, the Health Privacy Principles impose certain obligations about the length of time health records must be stored. You have the right to check what personal information the Henty Machinery Field Days holds about you.
Under the Commonwealth Privacy Act and the Health Records Act, an individual has the right to obtain access to any personal information which the Henty Machinery Field Days holds about them and to advise the Henty Machinery Field Days of any perceived inaccuracy. There are some exceptions to this right set out in the applicable legislation. To make a request to access any information the Henty Machinery Field Days holds about you, please contact the Chief Executive Officer in writing.
The Henty Machinery Field Days may require you to verify your identity and specify what information you require. Although no fee will be charged for accessing your personal information or making a correction, the Henty Machinery Field Days may charge a fee to retrieve and copy any material. Henty Machinery Field Days If the information sought is extensive, the Henty Machinery Field Days will advise the likely cost in advance.
How long will the Henty Machinery Field Days keep my information?
Under our destruction and de-identification policies, your personal information that is no longer required will be de-identified or destroyed. In many circumstances, however it will be kept for marketing purposes, as you will have consented to that in writing with us.
Enquiries and privacy complaints
If you would like further information about the way the Henty Machinery Field Days manages the personal information it holds, please contact the Chief Executive Officer. If you have any concerns, complaints or you think there has been a breach of privacy, then also please contact the Chief Executive Officer who will first deal with you usually over the phone. If we then have not dealt satisfactorily with your concerns we will meet with you to discuss further. If you are not satisfied with our response to your complaint within 30 days from this meeting then you can refer your complaint to the Office of the Australian Information Commissioner via:
- email: enquiries@oaic.gov.au
- tel: 1300 363 992
- fax: +61 2 9284 9666